Zoom Integration Guide
This guide explains how to connect, use, and manage Zoom integration with Shikumi Yoyaku.
Contents
1. Overview
Shikumi Yoyaku integrates with Zoom to automatically create online meeting rooms when customers book appointments. This feature allows you to:
- Automatically generate Zoom meeting links for online appointments
- Include meeting details in confirmation emails to customers
- Manage online and in-person appointments from a single platform
- Save time by eliminating manual meeting creation
2. Requirements
- A Shikumi Yoyaku admin account
- A Zoom account (Basic, Pro, Business, or Enterprise)
- Permission to authorize third-party apps in your Zoom account
Note: Zoom Basic (free) accounts have a 40-minute limit on group meetings. If you plan to offer longer sessions, consider upgrading to Zoom Pro or using Google Meet as an alternative.
3. Connecting Your Zoom Account
Step 1: Access Settings
Log in to your Shikumi Yoyaku admin dashboard and navigate to Settings → Zoom Integration (Zoomミーティング連携).
Step 2: Start Connection
Click the "Connect Zoom" (Zoomに接続) button to begin the authorization process.
Step 3: Authorize Access
You will be redirected to Zoom's authorization page. Sign in with your Zoom account and click "Allow" to grant Shikumi Yoyaku permission to create meetings on your behalf.
Step 4: Confirmation
After authorization, you will be redirected back to Shikumi Yoyaku. The settings page will show your connected Zoom account email address.
4. Using Zoom with Bookings
4.1 Enable Online Meetings for Services
- Go to Services (サービス管理) in your admin dashboard
- Select a service or create a new one
- Enable "Online Meeting" (オンラインミーティング)
- Choose "Zoom" as the meeting provider
- Save your changes
4.2 What Happens When a Customer Books
When a customer books an online appointment:
- A Zoom meeting is automatically created
- The meeting link and password are added to the booking confirmation email
- Both you and the customer receive the meeting details
- The meeting appears in your Zoom account's scheduled meetings
4.3 Booking Cancellations
If a booking is cancelled, the associated Zoom meeting is automatically deleted.
5. Managing Your Integration
View Connection Status
Go to Settings → Zoom Integration to view your connected Zoom account, including the email address and account type (Basic, Pro, etc.).
Reconnecting
If your Zoom connection becomes invalid (e.g., password change), disconnect and reconnect your account from the Settings page.
6. Removing the Integration
Option A: From Shikumi Yoyaku
- Go to Settings → Zoom Integration
- Click "Disconnect" (連携を解除)
- Confirm the disconnection
Option B: From Zoom Marketplace
- Visit marketplace.zoom.us
- Sign in with your Zoom account
- Go to Manage → Installed Apps
- Find "Shikumi Yoyaku" and click "Uninstall"
What happens when you disconnect:
- All stored OAuth tokens are immediately deleted from our servers
- Future bookings will not create Zoom meetings automatically
- Existing Zoom meetings that were already created remain in your Zoom account
- Services with "Zoom" as the provider will switch to "No Online Meeting"
7. Troubleshooting
"Connection failed" error during authorization
Try clearing your browser cache and cookies, then attempt the connection again. Ensure pop-ups are allowed for our domain.
Zoom meetings not being created
Verify that Zoom is connected (check Settings → Zoom Integration) and that your service has "Zoom" selected as the meeting provider.
40-minute meeting limit warning
This appears because you have a Zoom Basic (free) account. Group meetings are limited to 40 minutes. Consider upgrading to Zoom Pro or using Google Meet for longer sessions.
Need more help?
Contact our support team at support@shikumill.com
8. Data & Privacy
What data we access
- Zoom user ID and email address
- Account type (to show the 40-minute limit warning)
- Ability to create, update, and delete meetings
How we protect your data
- OAuth tokens are encrypted using AES-256-GCM
- All communications use SSL/TLS encryption
- Data is stored in secure, access-controlled databases
- We never share your Zoom credentials with third parties
Data deletion
When you disconnect Zoom, all related data is immediately deleted. You can also request complete data deletion by contacting support@shikumill.com.
For more details, see our Privacy Policy.